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Asana is a versatile tool that serves multiple purposes within organizations. It is widely used for project management, allowing teams to …
Starting at $50 per month
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What is Asana?
Asana is a web and mobile project management app. With tasks, projects, conversations, and dashboards, Asana lets an entire team know who's doing what by when, enabling workload balancing. Users can also add integrations for GANTT charts, time tracking and…
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Popular Features
- Task Management (163)9.191%
- Team Collaboration (162)9.090%
- Document Management (138)8.686%
- Scheduling (148)8.383%
Reviewer Pros & Cons
Pricing
Premium
$13.49
Cloud
per month
Business
$30.49
Cloud
per month
Entry-level set up fee?
- $10 per user per monthOptional
For the latest information on pricing, visithttps://asana.com/pricing
Offerings
- Free Trial
- Free/Freemium Version
- Premium Consulting/Integration Services
Starting price (does not include set up fee)
- $50 per month
Product Demos
Asana Review | A full demo, features & a pricing breakdown
YouTube
Demo: How to Use Asana to Manage Your Projects
YouTube
Asana Project Management Demo
YouTube
Asana - Project and Team Management 2017
YouTube
Asana Tutorial For Beginners - Project Management Software
YouTube
DD_What is Asana
YouTube
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- Tech Details
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What is Asana?
Asana helps teams orchestrate their work, from daily tasks to strategic initiatives. The vendor states that with Asana, teams are more confident, move faster, and accomplish more with less, no matter where they are located. Asana boasts more than 75,000 paying organizations and millions of free organizations across 195 countries as users, who manage everything from company objectives to digital transformation to product launches and marketing campaigns. Teams do great things when everyone has clarity and is empowered to do their part. Asana aims to give teams the confidence to plan, organize, and execute their most ambitious work from anywhere.
Asana Features
Project Management Features
- Supported: Task Management
- Supported: Resource Management
- Supported: Gantt Charts
- Supported: Scheduling
- Supported: Workflow Automation
- Supported: Team Collaboration
- Supported: Document Management
- Supported: Email integration
- Supported: Mobile Access
- Supported: Budget and Expense Management
Professional Services Automation Features
- Supported: Integration with accounting software
Additional Features
- Supported: Work Management
- Supported: OKRs
Asana Screenshots
Asana Videos
Meet Asana, your work manager. But better.
In this video, TrustRadius goes over some of the best project management software out there - including Asana.
Asana Integrations
- Dropbox
- Google Drive
- Box
- Microsoft Teams
- Jira Software
- Slack
- GitHub
- Zapier
- Microsoft Power BI
- Salesforce
- Adobe Creative Cloud
- Tableau
Asana Technical Details
| Deployment Types | Software as a Service (SaaS), Cloud, or Web-Based |
|---|---|
| Operating Systems | Unspecified |
| Mobile Application | Apple iOS, Android, Mobile Web |
| Supported Languages | English, Spanish, Portuguese, French, Japanese, German |
Frequently Asked Questions
Asana is a web and mobile project management app. With tasks, projects, conversations, and dashboards, Asana lets an entire team know who's doing what by when, enabling workload balancing. Users can also add integrations for GANTT charts, time tracking and more.
Asana starts at $50.
Reviewers rate Task Management highest, with a score of 9.1.
The most common users of Asana are from Small Businesses (1-50 employees).
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Community Insights
TrustRadius Insights are summaries of user sentiment data from TrustRadius reviews and, when necessary, 3rd-party data sources. Have feedback on this content? Let us know!
- Business Problems Solved
- Recommendations
Asana is a versatile tool that serves multiple purposes within organizations. It is widely used for project management, allowing teams to track progress and update tasks efficiently. Users appreciate its helpful functions, which enable teams to stay productive, coordinated, and successful in completing tasks and projects. Asana has proven to be particularly effective for the Marketing Team, eliminating the need for outdated task management methods and streamlining project management. It is also highly valuable for organizations with remote workers and different schedules, providing a centralized platform to log projects, tasks, and schedules. The software facilitates collaboration across teams and projects through features like email reminders and project dashboards, enhancing productivity and ensuring everyone stays on the same page. With its customizable nature, Asana adapts to the specific requirements of each team and department, enabling personalized experiences and improved workflow efficiency. Furthermore, Asana's calendar feature helps teams assign and track deadlines, ensuring everyone stays on track and meets project milestones. Overall, Asana's intuitive interface and user-friendly design have led to high adoption rates among users in various departments and industries. Whether it's managing marketing projects, coordinating client work, tracking developer tasks, or facilitating cross-functional collaboration, Asana proves to be an indispensable tool for staying organized and meeting deadlines.
Users of Asana have provided several recommendations based on their experiences with the software. The most common recommendations include:
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Asana is highly regarded for its reliable email notification system. Users appreciate the timely alerts and updates they receive, helping them stay informed about important tasks and deadlines.
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Many users recommend Asana for its efficient file storage and sharing capabilities. Teams can easily collaborate on projects by uploading and sharing files within the platform, enabling seamless communication and collaboration.
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Asana's resource allocation feature is highly praised by users. They find it easy to assign tasks to team members, ensuring that work is distributed effectively and resources are utilized efficiently.
It's worth noting that these recommendations are based on user feedback and reflect their positive experiences with Asana's features.
Attribute Ratings
Reviews
(1-17 of 17)Companies can't remove reviews or game the system. Here's why
January 08, 2022
We use Asana to improve our teamwork and make it excellent!
Asana is used by the organization's teams to communicate with each other and follow up on our tasks for better team performance. Each group that uses Asana is divided, for example, sales team, marketing and design team, salespeople and engineers. This platform has solved different communication problems, and delays in the projects.
- The best tools of Asana are found once we start a project, since the calendar that is integrated into our mail is super easy to use and we use it as a small agenda.
- The management of projects is incredible, the monitoring provided is one of the best in its category, since it facilitates group work.
- The creation and assignment of tasks, notifications and that each person can enter to work no matter where it is since it has a good mobile and web interface.
- There are not many disadvantages in Asana since its great team has been in charge of improving it constantly, in previous versions it could only be used in English, but now we have several languages to choose from.
- A point against Asana is that at first it was quite difficult for everyone to adapt to it, it was a long learning process.
[Asana] is being used specifically for Project Management, Task Management and Vendor Management. It is used across the entire organization in different segments. It addresses the scheduling, tracking and management of activities for major projects. In terms of vendor management and repetitive tasks it is used as a reminder for expiration of licenses, renewals and other relevant tasks that cannot be allowed to fall through the cracks.
- Task Management - Being able to assign resources and time lines to specific activities
- Project Management - Being able to plan, execute and track project process using this tool
- Customizability - Being able to customize a solution that meets your needs or activity.
- Better integration with Office 365
- It would be useful for it to be able to export project data right into Microsoft Project as that tool is more complex and some project manager do prefer it. Therefore, it would be good to have the option.
- An official training program to put new and even exiting users that is relative short and straight to the point would be helpful to maximize utility and get more person onboard.
May 13, 2021
Great value for teams over 5 members
We use Asana to track bugs and manage projects ranging from traditional business to business clients to home decor and fashion brands. Everything from design & development to ongoing marketing and merchandising. We are all working from home so it is the cornerstone of our daily effort. It makes it easy to collaborate.
- Manage Projects.
- Track Issues.
- Increase Efficiency.
- Would be great if there was a desktop app
- Easier sharing controls - sometimes issues don't get assigned / or are private
- Bite sized learning to learn quickly / easily. Superhuman does a great job at this.
Asana was being used to manage internal projects by the upper-level management team. It was used across the entire organization, but only a select few had access to it. The business problem that it was being used to solve was cross collaboration across various teams. Some of the projects that were created in Asana were building out specific departments.
- Project organization
- Building out departments
- Creating tasks for various departments
- The UI isn't the easiest to use
- Difficult learning curve
- There are many project management tools
December 12, 2019
No compromises with Asana!
Because I work with someone hours away, and we typically work opposite schedules, having a software where we can log projects we're working on, tasks that need completed, posting schedules, etc. was extremely important for the success of our organization. We were looking for an easy to use software that also offered a well put together app, all of which Asana offered.
- The app is extremely useful.
- The subtask feature has been extremely helpful when we have several steps that need to be taken care of for a project.
- Email notifications - For each task, subtask, comment, I receive an email. This is unnecessary when I have the app on my phone.
- Software integration with Gmail would be a huge benefit.
September 17, 2019
Asana is great
This is used across our organization and it is great for project management. It allows us to see who is doing what and when and the timetables that we have and are working with. Great program and it has a small learning curve which is helpful for those who are not the best with computers.
- Task lists
- Time lines
- organizes
- Sometimes hard to follow
- Easy to add tasks not as easy to delete them
- Some confusion when two people are working the same task with updates
August 20, 2019
The new trend of user experience project management tools
It is being used by specific departments. Asana is an interactive, reliable and easy-to-use project management solution, which we use for agile driven projects, allowing us to better perform using this approach and keep track of constant changes on the scope of work as a natural and essential part of agile projects.
- Agile project management
- Storyboards design
- Backlog inventory management
- Performance management
- Lack of robust functionalities for complex CAPEX projects
- Complex reporting
- Financial features for complex projects
April 26, 2019
Asana Helps Us Get More Done
Asana is being used within the marketing department in order to help us manage our workflow and meet the right deadlines. Asana helps us stay organized as a team and streamlines our processes -- from content creation, to approval, to design, to execution. The checklist feature allows us to assign each stage of the process to the appropriate person with a clear deadline. The integration with Slack is also very helpful in keeping everyone on track.
- Project management.
- Task assignments.
- Deadline assignments.
- Has a steep learning curve for some users.
- There can be a lot of "noise" with notifications.
- More outreach from CSMs to help with implementation and use on teams.
June 27, 2018
Excellent Collaboration tool
Most of the projects are managed through Asana. This allows us to organise and plan out our current a future workloads. It also allows us to easily provide customers with updates based on the progress of their project and any task outstanding. We can use the template feature to recreate the projects and update the specific tasks as necessary.
- I can keep track of everything that's happening with my project in a very simple way.
- It is simple to use, great looking dashboard. Asana has the right amount of features for people looking to add to their regular to-do apps.
- The Android application contain all the basic functions. However, it's much more convenient to work from the desktop.
- Reporting is quick weak.
May 29, 2018
Asana - a great agency PM tool
Score 9 out of 10
Vetted Review
Verified User
I work at a mid-sized digital agency that has used Asana for several years. When we first adopted Asana, I was the technical project manager. As the technical PM I was responsible for managing 20+ website projects at once as well as support tickets from previous clients. Asana was a great way to assign accountability to specific team members and assign due dates to keep projects moving forward. Before Asana, we handled everything through email. It was a nightmare trying to keep track of the status of each project and the relationships between tasks. For me, more than anything, Asana is great for assigning "ownership," which is key to actually getting things done. Though I am no longer a PM, I still use Asana daily to assign responsibilities to my team and keep track of project calendars.
- Fast: Unlike other PM platforms I've used, Asana is very fast. In fact, it's so fast that when you leave a comment on a task, anyone else looking at that task at the same time will actually see updates as you type. You can easily move tasks into different projects by dragging and dropping. There is no lag time between opening new projects and tasks. Everything seems to load instantaneously.
- Intuitive: Asana doesn't have a steep learning curve. The default view is list-based. Your team will have no problem learning how to add new tasks, use the WYSIWYG editor, or assign tasks. Use familiar commands like "@" to tag a follower on a task.
- Keyboard shortcuts: The keyboard shortcuts are incredibly helpful. Simply press enter to enter a new task, tab+backspace to delete, use familiar copy/paste and undo commands, and much more. PMs with a lot to juggle will appreciate the shortcuts.
- My Tasks: The "my tasks" view provides a single, centralized location for you to see everything on your plate. Use section headings and drag and drop tasks to re-order. I use this to prioritize my week. It helps me focus on what's really important.
- Searchability: The search in Asana is intuitive. Our task backlog dates back three years, and I can still almost always find what I'm looking for via a simple keyword search. Projects are archived, not deleted, so I always feel like my historical information is safe.
- Flexibility: Projects can be set up as a waterfall/list view or as kanban. This product should work well for teams with different styles.
- Integrations: Asana integrates with everything. There's a great Slack integration, but my favorite is the Instagantt integration. Using Instagantt in tandem with asana is a super easy way to create attractive digital project calendars.
- Emails: Asana can lead to inbox-overload. By default, you are subscribed to updates on any task that you create or follow. Updates include someone marking a task complete, leaving a comment on a task, or adding a file to a task. This means that if your coworker adds a file, makes a comment, then assigns the task back to you, then marks the task complete, you're looking at 4 emails in 10 seconds. You can always unsubscribe from emails or write rules to categorize them in your inbox, but the default setting will leave you inundated.
- Assigning responsibility to multiple team members: It is possible to assign a task to multiple members of your team, but I don't like the way asana handles this. Rather than assigning the one task to multiple people, asana creates DUPLICATES of the original task. This can be frustrating because it creates redundancy.
- Dependencies: Assigning dependencies is a new feature for asana. While it's great that this is now possible, it's pretty clear that it's not a focus for the software. The dependencies don't show up clearly in the list view, though they are obvious within the task view.
- Overwhelming: This is probably more of a governance issue for my team specifically, but our Asana has gotten overwhelming. I count the flexibility of Asana as a pro, but it does come with risk. The lack of rules and controls leads to a "wild west" situation where anyone can organize tasks, projects, templates, etc. anyway they want. We have some team members organizing all their tasks by team function, others organizing tasks by project, others using entirely separate Asana workspaces, etc.
January 29, 2018
Good if you successfully implement it
Score 6 out of 10
Vetted Review
Verified User
We use Asana across our entire company for all projects, including recruitment, product, and internal operations. This platform is primarily leveraged by our younger associates and managers to track and assign projects, although our whole team is set up and has project assignment on the platform. Our more senior managers and executives do not use the platform because forcing behavior there is too hard and the platform is too complex to onboard them.
- Allows you to assign projects to other teammates
- Manage up by assigning superiors tasks to review, as opposed to bothering via email
- Nice daily view that lets you see your most pressing tasks, and hides more long-term goals from view to avoid clutter
- Great visual timeline feature to see project progress and deadlines
- Really hard to force behavior on this platform - when I use it, I like it, but we are not consistent enough across our team to truly utilize it
- Steep learning curve - it is not possible to really master this platform without the videos and tutorials, even for young tech-savvy employees
- Hate having to add a specific date for each deliverable, but if you don't add a specific one, it clutters up the top of your task list
September 30, 2015
Effective organizational and team collaboration software for our small organization.
Asana is being used across the whole organization to manage multiple projects and tasks. We use it to collaborate teams across many different projects. Of particular help is ASANA's email reminders of tasks to be completed; this keeps critical tasks uppermost in our minds. The new project dashboard provides a visual representative of how a project is progressing.
- Asana supports the management of many detailed tasks and keeps those tasks uppermost in our minds by emailing reminders of which tasks are upcoming and which tasks are due.
- Asana simplifies team collaboration of complex projects. For example, within each task each team member can make comments, voice concerns, or ask questions. Then, each following that task receives an email update, and can respond. So within each task a running commentary and record is kept. Also, files can be added to each task so that each team member has access to documents that are pertinent to the completion of that task.
- Asana assists in managing a number of complex projects at one time.
- Asana has many functions that I wouldn't know anything about without accessing the "Help" guide. For example: I had no idea that I could turn an email that I received into a task. However, the "Help" guide is clear and detailed.
- Asana is not totally intuitive in using and accessing all of its functions.
August 17, 2015
Great solution for small teams
Score 8 out of 10
Vetted Review
Verified User
We use Asana to manage the tasks for a small group of UX Designers. The ability to create task templates has enabled us to easily manage repetitive projects where the individual tasks do not change. While organizationally we also use JIRA, the design team is extremely comfortable with the Asana interface.
- Team calendar allows me to see what projects the group is working on before assigning a task or project.
- The Google plug-in and mobile apps allow me to track conversations and comps from the design team.
- The ability to assign a time as well as a due date ensures work is ready to review in time for status meetings with superiors.
- Team calendar only shows due date, not the LOE on any given day, making assigning new tasks less smooth than I would like.
- Would be great if comments could be separated, e.g. client view or development team.
- Ability to send notifications only to chosen team members is not a feature currently offered.
In my last role, a team of 14 of us used Asana to manage projects at the Santa Clara County Office of Education. We used it to keep in touch with project details, deadlines, and status updates. It addressed the need to have regular communication for professional development activities without ongoing meetings and excessive emails between team members. The expectation was that everyone would login daily and provide updates.
- Organization - all tasks can exist in one location.
- Communication - communication can be focused in one primary location.
- Project management - multiple projects could be virtually managed simultaneously.
- Time management - team members saved a considerable amount of time doing updates in Asana rather than elsewhere.
- We used this with only small teams and in my current job, if we really shared it with multiple groups, the cost might be more than we could entertain in public education.
- There is a learning curve, although how to videos and YouTube were a time saver!
- There is an initial hurdle that staff needs to overcome, thinking this is "one more thing".
March 05, 2015
Asana : your project management butler
Asana is used by our organization to keep track of tasks and to manage product features to be implemented in the software. It is also used to assign tasks to other people and maintain a monthly task calendar. It is used across the whole organization. It solves the business program of managing people and the product at the same time i.e. project management.
- Asana does organizing and keeping track of tasks really well. It has smart views which allow you to see and customize a smart view for tasks such as recently completed, sort by deadline, sort by assignee etc.
- Asana does a good job of allowing people to collaborate. The fact that I can comment and ask question on other people's task is very helpful to me. This removes the need of multiple emails in a way that everyone in the organization or part of the team can see it. Being able to add attachment is also really helpful.
- Asana does an incredible job of setting privacy and securing my tasks such that tasks in one team of the organization cannot be viewed by others. I can decide to make it publis or private. This is very useful as it allows me to keep tasks secure and effective at the same time.
- I hate that Asana does not have time keeping functionality inbuilt. I use Asana with lot of contractors and I would love if there was a time keeping function.
- Asana sends me a lot of notifications. Sometimes it is super helpful but often I opt out of notifications. I would love to see if Asana can optimize or change the notification frequency in a unique way.
- Asana does not allow me to chat if the other user or team members are online. I would love to have that feature instead of just commenting.
January 27, 2014
Asana: Simple Project Management
Score 10 out of 10
Vetted Review
Verified User
We use Asana at Tribal Method to manage the development of Windows Phone applications. We start by brainstorming tasks and entering them in our workspace, and grouping the tasks and sorting them by the date the tasks is due. We then assign which team members are responsible for completing that tasks, where they "own" the tasks and manage the discussions from other team members within that task. The greatest thing about Asana is it's ease of use, and simple learning curve because it's easier to get people on board Asana when working on a project.
- It's extremely user friendly and easy to learn, due to it's simplicity and intuitive layouts. It's simple and clean.
- You can have your emails forwarded to Asana, where it will show up as a task, to be checked once completed, after which it will be sent to the archive.
- Asana is constantly coming up with new ways to add value to the program. They have frequent updates on their blog to keep users in formed.
- One of the best things about Asana is the inclusion of apps. For example, there is a Gantt chart that is now integrated for Asana
- The inbox should be revamped to include a communal email system, such as various forums you may find online. It can be a place on the dashboard where people can post questions, or urgent messages for everyone in the workspace to see.
January 22, 2014
Lean Project Management tool/defect tracker
Score 7 out of 10
Vetted Review
Verified User
We used Asana for a website redesign project. It was used by our entire organization, and it helped track the progress of issues we encountered during testing. We were able to post DEV, QA, and Creative tasks and keep track of each by promoting them through different stages i.e. In progress, done, tested, etc.
- Large number of tasks slow down the tool.
- Easier way of tracking progress of individual items (if there were flags to mark items, in progress, done, etc)
- Sometimes you had to scroll through tiny windows to see the content.
- Large number of items slows down the UI.
- It would be great if individual "ticket" could be promoted through multiple stages (i.e. in dev, dev complete, in testing, testing complete) Our team created header tickets and would have to manually move tickets around instead of just flagging them.
- The way things are displayed sometimes cause it hard to read content, i.e. you have to scroll through tiny windows to read what is inside.